Physical Therapy Software Built for PTs by PTs

If you’re researching Physical Therapy Software you might want to know what a good Physical Therapy Software system should include. This is a great question. Here’s a list to help you get started. To define all the things a Physical Therapy Software system should have would take much longer than this, but this is a nice summary to provide an overview. A Physical Therapy Software (Electronic Medical Record) is a digital system used by physical therapists and other healthcare providers to manage patient medical records, treatment plans, and other administrative tasks. It is a software application that replaces traditional paper-based record-keeping systems and allows for more efficient and organized management of patient information.

Physical therapy software systems typically include various features and functionalities specifically designed for the needs of physical therapists. These may include:

1. Patient Profiles: Physical Therapy software allows therapists to create and maintain comprehensive patient profiles, including personal information, medical history, assessment findings, and treatment plans.
2. Treatment Documentation: Physical therapy EMRs provide tools to document treatment sessions, including progress notes, evaluation forms, outcome measurements, and exercise prescriptions. This allows therapists to easily track patient progress and customize treatment plans.
3. Scheduling and Appointment Management: EMRs often have scheduling capabilities, allowing therapists to manage patient appointments, track cancellations or rescheduling, and send reminders to patients.
4. Billing and Claims: It’s critical that Physical Therapy Software includes billing and coding software, enabling therapists to generate accurate electronic claims to submit to insurance companies, and more importantly to track and follow-up on those claims to ensure they are reimbursed
5. Communication and Collaboration: Some Physical Therapy Software facilitate communication and collaboration among healthcare professionals and patients. They may include features such as two way faxing, digital physician e-signature of plans of care, and automated reminders to ensure PT clinics follow-up on overdue plans of care that go unsigned by physicians
6. Marketing: Good Physical Therapy Software systems have Patient Marketing at the center of their technology. The ability to mass email, mass text, and create automation rules that allow such messaging is really important. Additionally, the most efficient Physical Therapy Software will also allow users to engage in two-way texting. By engaging in two-way texting, the patient experience will be improved, and patients will tell more friends about their experience which will boost the clinic’s referrals. This is 2023, so many of us have grown to demand digital communication with our healthcare providers. Therefore, industry experts say it’s critical that Physical Therapy Software provides customers with the ability to engage in two way texting with their patients
7. Digital Intake & Patient Portal

The best Physical Therapy Software offers a wide range of powerful features designed to streamline administrative tasks, improve patient engagement, and enhance overall efficiency. Here are some key capabilities:

• Digital Intake Forms: The software allows you to seamlessly integrate digital intake forms into your website, providing a convenient and user-friendly experience for patients.
• Customizable Intake Forms: You can create custom intake forms tailored to your specific practice requirements, incorporating various field types such as checkboxes, dropdown menus, and text fields.
• Email and Text Intake Forms: The software enables you to effortlessly email or text intake forms to patients, eliminating the need for physical paperwork and reducing manual data entry.
• Automatic Patient Chart Creation: When patients self-register online, the PT software automatically generates patient charts, saving valuable time and eliminating the hassle of manual chart creation.
• Self-Scheduling Appointments: Patients can easily self-schedule appointments through the software, empowering them with greater control over their healthcare journey and reducing administrative burdens.
• Automated Functional Outcome Scoring: The software automatically scores functional outcomes and efficiently delivers the results to patients via email or text, promoting engagement and providing valuable insights.
• Seamless Data Integration: All the information collected through intake forms seamlessly flows into evaluations and patient demographics, eliminating the need for manual retyping and ensuring data accuracy.
• Streamlined Workflow Efficiency: By automating tasks such as chart creation, appointment scheduling, and outcome scoring, the software optimizes workflow efficiency, allowing physical therapists to focus more on patient care.
• Enhanced Patient Engagement: The software’s user-friendly features, digital forms, and self-scheduling options foster greater patient engagement, resulting in improved patient satisfaction and outcomes.
• Time-saving Documentation: With data automatically populating into evaluations and patient charts, physical therapists save significant time on documentation, enabling them to dedicate more time to direct patient care.
• Improved Practice Management: The software’s comprehensive functionality not only benefits patient care but also enhances practice management, leading to increased productivity, streamlined operations, and improved overall efficiency.

8. Reporting and Analytics: PT Software can generate reports and analytics to provide insights into practice performance, patient outcomes, and productivity metrics. This information can help therapists make informed decisions and improve the quality of care.